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Hybrid Working And The Threat Of Desk Data
Hybrid Working And The Threat Of Desk Data

The transition to remote working has been a revelation for many traditional office staff, yet concerns over data security risks are rising. Mark Harper of HSM explains why businesses and their remote workers must remain vigilant when it comes to physical document security in homes. Pre-pandemic, home offices were often that neglected room in people’s homes. But now things are different. After the initial lockdown in 2020, 46.6% of UK workers did some work at home with 86% of those doing so because of the pandemic. Semi-Permanent workspaces Since then, many have found that over time, those semi-permanent workspaces have become slightly more permanent – with official hybrid working coming into effect for an assortment of businesses and their teams. The adoption of hybrid working can in fact be seen as one of the few positives to come from the pandemic, with less travel, more freedom and higher productivity top of the benefits list for businesses and their employees. The handling of sensitive documents, is a growing concern for office managers But those welcomed benefits don’t tell the whole story. The transition to remote working has undoubtedly impacted workplace security, with various touch points at risk. The handling of sensitive documents for example, is a growing concern for office managers. In simpler times, sensitive data was more or less contained in an office space, but with millions of home setups to now think about, how can businesses and their office managers control the issue of desk data? Physical document security As of January 2021, it’s said that one in three UK workers are based exclusively at home. That’s millions of individuals from a variety of sectors, all of which must continue in their efforts to remain data secure. With that, reports of cyber security fears are consistently making the news but that shouldn’t be the sole focus. There is also the underlying, but growing, issue of physical document security. The move to remote working hasn’t removed these physical forms of data – think hard drives, USBs and paper based documentation. A recent surge in demand for home printers for example, only exemplifies the use of physical documents and the potential security issues home offices are facing. Adding to that, research conducted in 2020 found that two out of three employees who printed documents at home admitted to binning those documents both in and outside of their house without shredding them. Data security concern Without the right equipment, policies and guidance, businesses are sure to be at risk Those findings present a huge data security concern, one that must be fixed immediately. The Information Commissioner’s Office (ICO) has since released guidance for those working from their bedrooms and dining tables. Designed to help overcome these challenges, the ‘security checklists’ and ‘top tips’ should be the first port of call for many. Yet throughout, the ICO make reference to ‘following your organization’s policies and guidance’ – highlighting that the onus isn’t solely on the individuals working from their makeshift offices. Office managers have a monumental task on their hands to ensure teams are well equipped within their home setups. Without the right equipment, policies and guidance, businesses are sure to be at risk. But it would be wrong to insinuate that unsecure desk data has only now become an issue for organizations. Modern office spaces Keeping clear desks has long been a battle for many office managers. In fact, clear desk policies are practiced in most modern office spaces, with it recognized as a key preventative to personal information being wrongly accessed and so falling foul of GDPR legislation. Throwing sensitive documents in the bin was never an option pre-pandemic However, the unsupervised aspect of home working has led to a potentially more lax approach to these policies, or in some cases, they can’t be followed at all. For those taking a more laid back approach, organization leaders must remind staff of their data security responsibilities and why clear desk policies have previously proven effective. Ultimately, throwing sensitive documents in the bin was never an option pre-pandemic and this must be carried through to home workspaces now. Securely destroy documents There are also concerns over the equipment people have access to at home. For example, without a reliable home shredding solution, data security suddenly becomes a tougher task. To add to that, several recommendations state that employees working from home should avoid throwing documents away by instead transporting them to the office for shredding once lockdown rules ease. While this is an option, it does pose further issues, with document security at risk of accidental loss or even theft throughout the transportation period, not to mention the time spent in storage. The best and most effective way to securely destroy documents is at the source, especially in environments where higher levels of personal data is regularly handled. Correct shredding equipment The recent findings on home office behavior represent a true security risk Only when home workers implement their own clear desk policies alongside the correct shredding equipment (at the correct security level), can both home office spaces and regular offices become data secure. Realistically, these solutions should, like the common home printer, become a staple in home office spaces moving forward. The likelihood is that many UK workers will remain in their home offices for the foreseeable future, only to emerge as hybrid workers post-pandemic. And while the current working environment is more ideal for some than others, the recent findings on home office behavior represent a true security risk to organizations. With this in mind, it’s now more key than ever for business leaders, their office managers and homeworkers to all step up and get a handle on home data security policies (as well as maintaining their standards back at the office) – starting with the implementation of clear desk policies. After all, a clear desk equals a clear mind.

Data-at-rest Encryption: At The Center Of The Security Circle
Data-at-rest Encryption: At The Center Of The Security Circle

The past decade has seen unprecedented growth in data creation and management. The products and services that consumers use every day – and the systems businesses, large and small, rely on – all revolve around data. The increasing frequency of high-profile data breaches and hacks should be alarming to anyone, and there’s a danger data security could worsen in the coming years. According to DataAge 2025, a report by IDC and Seagate, by 2025, almost 90% of all data created in the global datasphere will require some level of security, but less than half of it will actually be secured. Nuanced Approach To Data Security Security is a circle, not a line. Every actor involved in the handling and processing of data has responsibility for ensuring its securityThe rapid proliferation of embedded systems, IoT, real-time data and AI-powered cognitive systems – as well as new legislation like the European Union’s GDPR – means that data security has to be a priority for businesses like never before. With data used, stored and analyzed at both the hardware and software level, we need a new and more nuanced approach to data security. Security is a circle, not a line. Every actor involved in the handling and processing of data has responsibility for ensuring its security. What this means in practice is renewed focus on areas of hardware and software protection that have previously not been top of mind or received large amounts of investment from businesses, with security at the drive level being a prime example. The Importance Of Data-At-Rest Encryption In a world where data is everywhere, businesses need always-on protection. Data-at-rest encryption helps to ensure that data is secure right down to the storage medium in which it is held in a number of ways. Hardware-level encryption, firmware protection for the hard drive, and instant, secure erasing technology allow devices to be retired with minimal risk of data misuse. Data-at-rest encryption helps to ensure that data is secure right down to the storage medium in which it is held in a number of ways A recent report from Thales Data Threat found that data-at-rest security tools can be a great way to help protect your data. However, it’s important to note that this must be used in conjunction with other security measures to ensure that those that fraudulently gain access to your key management system can’t access your data. Ensuring Drives To Be Common Criteria Compliant One straightforward test any business can do to ensure its storage is as secure as possible is to check whether the drives are Common Criteria compliantDespite the clear benefits, this kind of encryption lags behind other areas, such as network and endpoint security, in terms of the investment it currently receives. The same Thales Data Threat report found that data-at-rest security was receiving some of the lowest levels of spending increases in 2016 (44%), versus a 62% increase for network and a 56% increase for endpoint security. One straightforward test any business can do to ensure its storage is as secure as possible is to check whether the drives are Common Criteria compliant. Common Criteria is an international standard for computer security certification, and drives that meet this standard have a foundational level of protection which users can build on. Providing An Additional Layer Of Security The retail industry has seen a spate of security breaches recently, with several major US brands suffering attacks over the busy Easter weekend this year. As frequent handlers of consumer card information, retailers are particularly vulnerable to attack. Data-at-rest encryption could enhance security in these instances, providing an additional layer of security between customer records and the attacker The advanced threats retailers face can often evade security defences without detection. Such a breach could grant attackers unrestricted access to sensitive information for possibly months – some breaches are known to have been detected only after consumer payment details appeared on the dark web. These types of undetected attacks are highly dangerous for retailers, which are relatively helpless to protect consumer information once their defences have been compromised. Data-at-rest encryption could significantly enhance security in these instances, providing an additional layer of security between customer records and the attacker which has the potential to make the stolen data valueless to cyber criminals. Industries In Need Of Data-At-Rest Encryption Healthcare organizations, which hold highly sensitive customer and patient information, have a strong use case for data-at-rest encryption. With the widespread adoption of electronic patient health records, that data is increasingly more vulnerable to attack. Recent research from the American Medical Association and Accenture revealed that 74% of physicians are concerned over future attacks that may compromise patient records. With the widespread adoption of electronic patient health records, that data is increasingly more vulnerable to attack The financial sector would also benefit from further investment in data-at-rest encryption, given 78% of financial services firms globally are planning on increasing their spending on critical data, according to Thales’ Data Threat Report. It’s helpful to view security as a circle in which every piece of hardware and software handling the data plays its partSMEs and enterprises are not immune to security threats either – with growing numbers of people traveling for work or working remotely, the risk of sensitive business data becoming exposed via device theft is heightened. Usernames and passwords have little use if thieves can simply remove unencrypted hard drives and copy data across. Securing Every Hardware And Software Technology vendors often focus on aspects of hardware and application security that are within their control. This is understandable, but it risks proliferating a siloed approach to data security. There is no single line for data security -- rather, it’s helpful to view it as a circle in which every piece of hardware and software handling the data plays its part. There’s a clear need for more industry dialog and collaboration to ensure data security is effectively deployed and connected throughout the security circle and across the value chain.

The Many Faces Of Today's Facial Recognition Technology
The Many Faces Of Today's Facial Recognition Technology

The use of facial recognition has become a highly debated topic recently, and has increasingly and misleadingly been criticized by some for being an unethical tool used to spy on the public. The reason for such criticism is however largely due to lack of information and regulation around the technology. Used proportionately and responsibly, facial recognition can and should be a force for good. It has the ability to do a lot more to increase security in the future – from street crime to airport security, all the way through to helping those battling addiction, the technology can take security and operations to new heights.  The Rise In Knife Crime Knife crime has dominated the headlines in the UK throughout the year. Recent statistics show the number of people being admitted to emergency care due to attacks by a sharp object to be up by nearly 40 per cent from two years ago, while the number of children under the age of 18 being admitted to hospitals with stab wounds is up by 86 per cent in only four years. This recent surge in knife crime has put police forces under immense pressure, and the intelligent use of facial recognition has a role to play in enabling more informed stop & search interventions. Currently UK police can stop and search an individual they suspect to be carrying drugs or weapons or both, or they can stop and search a person in a location where there have been or are considered likely to be “incidents involving serious violence.” In both cases they must do so with access to limited information, leaving themselves open to accusations of bias or discrimination. Knife crime dominated the headlines in the UK throughout 2018 Police Systems Benefiting Crime Investigations This is where facial recognition can offer up additional intelligence. These systems can memorize the faces of persons of interest, networks of gang members, wanted criminals and those suspected of involvement in serious violent crimes. Furthermore, these systems don’t need prior personal engagement to recognize an individual and see only data, not gender, age or race. The technology doesn’t take the decision away from the human police officer. However, it does bring greater transparency and context to the decision-making process of whether a stop and search intervention is justified. Similarly, the advanced technology can recognize and match an individual seen on a CCTV camera at a crime scene to someone the police encounters on the streets some time later, justifying a stop and search on that individual. Its ability to check in real time if a person is on a criminal watchlist adds an extra layer to the decision-making process prior to conducting a stop and search, lowering the likelihood of discrimination. Facial recognition thus helps eliminate both weapons and criminals off the streets and potentially prevent crimes before they have a chance to take place. Gambling Addiction And How Facial Recognition Can Help There are an estimated 593,000 people in the UK currently battling a gambling problem, making it a serious public health issue in the country. Having understood the gravity of the issue, the UK gambling commission have set limits and advice in place to help those suffering this addiction; yet as with all addictions, gambling is a tough habit to beat. In order to put effective limitations in place and make a real difference, the gambling commission needs the right technology to protect those most vulnerable in the industry.   Facial recognition technology is able to keep track of customers and thus help gambling companies in protecting their customers   Facial recognition technology is able to keep track of customers and thus help gambling companies in protecting their customers to a higher degree. Monitoring those entering and moving around gambling areas is an extremely difficult task for human staff to do alone, especially in large crowded areas such as casinos. Facial recognition technology installed around the premises would be able to help the company and the staff to identify people who have registered as gambling addicts, and keep record of their day’s play in order to inform staff if and when it was time for them to stop. It would also be able to ensure effective self-exclusion procedures, by identifying a self-excluded individual via CCTV as soon as they entered the venue to then allow security staff to respectfully escort them out. Utilizing Facial Recognition At Airport Security Facial recognition has by now become a normal sight at many airports around the world. Several people today hold a so-called biometric passport, which allows them to skip the normally longer queues and instead walk through an automated ePassport control to proceed to the gate faster without having to deal with control officers. Facial recognition used in this way has managed to significantly cut waiting times at the passport control, but it also has the ability to enhance security in and around airports. Facial recognition uses algorithms to match physical characteristics against photos and videos of people's faces Earlier this year, facial recognition technology managed to catch an imposter trying to enter the US at the Washington Dulles Airport. The false passport may have been uncaught by the human eye, yet due to the accuracy of the facial recognition technology it managed to help officers catch the imposter and bring him to justice. Facial recognition thus allows officers to identify an individual faster and more accurately than the human eye. Facial recognition uses algorithms to match physical characteristics against photos and videos of people's faces, which have been collected from visas, passports and other sources.   Facial recognition allows officers to identify an individual faster and more accurately than the human eye While some critics may worry about issues of privacy related to the technology, at airports the use of facial recognition has proved to both enhance security as well as speed up processes such as check-in and, in the future, even boarding proceedings.  At airports the use of facial recognition has proved to both enhance security as well as speed up processes such as check-in If used correctly and proportionately, facial recognition can help safeguard the public and improve national security on several fronts. While the many benefits of facial recognition are evident, the lack of regulation and understanding of the technology has led to misconception around how it works and what it is used for. Facial recognition technology can match faces in crowded public places against criminal watch lists, and register faces that match with those on criminal watch lists – while ignoring everyone else.

Latest Promise Technology news

PROMISE Technology Forecasts Massive Growth For Large Data Storage And Green Technology At The ISC West 2021
PROMISE Technology Forecasts Massive Growth For Large Data Storage And Green Technology At The ISC West 2021

PROMISE Technology, an enterprise storage solutions provider, is forecasting massive growth for large data storage, green technology and data compliance following surveillance trends unveiled at the International Security Conference (ISC West) 2021, held in Las Vegas recently. At ISC West, PROMISE Technology noted that the focus was very much on Smart Cities and Artificial Intelligence, mainly as a result of the ‘new norm’ brought along by the COVID-19 pandemic. The pandemic has brought into focus the necessity for security and video surveillance amid the ‘new norm’ - be it for tracking close contacts, containing new clusters and mutations, or vaccine passports. Access control products In tandem with this increased digitization, many ISC West participants are offering products that cater to governments and property developers speeding up and reactivate pending smart city projects as economies around the globe recover. This contactless multimodal biometric access control products, touchscreen panels that offers unified home automation and security monitoring and space management systems. The integration of AIoT allows autonomy while increasing efficiency, foresee challenges and opportunities With an increase of smart cities, some ISC exhibitors focused on helping systems run smoothly with Artificial Intelligence of Things (AIoT) which is a key component in businesses to streamline decision making processes with the aid of gathering, analyzing and interpreting data without the need of costly and significant system resources. The integration of AIoT allows autonomy while increasing efficiency, foresee challenges and opportunities, and scale proportionately according to the devices connected. Global surveillance industry The large amount of data emerging from the predicted increased surveillance results in a surge of data and requires efficient and large storage solutions to ensure a high efficacy rate. To address the demand for both larger storage and offer enhanced integration, PROMISE Technology converges physical security systems to leverage the accumulating amounts of data being produced. “PROMISE Technology has seen and supported first-hand major changes in the global surveillance industry over the last decade from traditional CVR all the way to AVR (Analytic Video Recorder). We will continue to converge physical security systems to leverage the accumulating amounts of data being produced. For example, our patented SMARTBOOST software provides optimized software features and FRU hardware design to eliminate storage equipment bottlenecks,” said Alice Chang, Chief Sales Officer of PROMISE Technology. Daily business operations PROMISE Technology has also dedicated an entire R&D team over the last 30 years to develop RAID solutionsPROMISE Technology has also dedicated an entire R&D team over the last 30 years to further develop Redundant Array of Independent Disks (RAID) solutions to improve efficiency for daily business operations which provides a solid engine to handle complicated data management requirements in the surveillance industry. This effort is coupled with PROMISE’s focus on eco-friendliness. Noting that incredible amounts of power is necessary to back the new trends, brands are expected to put extra emphasis on green technologies to conserve energy, save costs and keep enterprises as environmentally conscious as possible. PROMISE is also predicting that with AI and IoT devices creating large troves of personal data, the focus on cyberthreats as well as to protect privacy concerns has never been higher. Video surveillance products Thus, there is now a growing concern among manufacturers to provide National Defense Authorization Act (NDAA)-compliant video surveillance products. “PROMISE Technology has made persistent endeavors in green production and compliance with government regulations, resulting in solid business results over the past 30 years. We consistently offer high-quality, reliable government-compliant solutions. By putting customer data protection and security first, we hope to bring peace of mind to our customers and partners worldwide,” said Chang. Large data storage solutions along with ‘green’ technology and strict compliance are only some of PROMISE’s solutions for the global audience. With expected surveillance industry boom in the ‘new norm,’ PROMISE is keeping a close eye on developments to ensure its solutions are in line with different local demands and evolving requirements to provide surveillance companies with tools to tackle new challenges.

Promise Technology’s VTrak A-Class Turnkey SAN File System Solutions To Include Axle Starter Software
Promise Technology’s VTrak A-Class Turnkey SAN File System Solutions To Include Axle Starter Software

Promise Technology Inc., a storage solutions provider for creative and IT applications, announced that its VTrak A-Class turnkey SAN file system solutions will now include bundled axle Starter software. By providing browser-based access to every video, audio and still image file, axle’s Starter software gives VTrak A-Class users the ability to easily manage their rich media projects from any computer on the network. Promise’s VTrak A-Class is ideal for multi-user collaboration to ingest, edit, stream, and process rich media. A true ‘all-in-one solution in a box’ RAID storage subsystem, the VTrak A-Class features an integrated metadata appliance and embedded file system for big data, along with an optional NAS gateway. Ease Of Use And Low Ownership Cost “Promise’s VTrak A-Class solutions are known for their low total cost of ownership, simplicity of deployment, ease of use and incredible performance,” noted Vijay Char, president, Promise Technology USA. “By including axle’s highly regarded asset management software, we’re bringing more value to our end-users, fostering more efficient collaboration and accelerating rich media workflows among creative teams of all sizes.” Promise’s VTrak A-Class solutions are known for their low total cost of ownership, simplicity of deployment, ease of use"axle’s Starter software includes the ability to catalog up to 300,000 assets (axle’s larger configurations now support over 2 million assets) and support 2 users. This configuration can be upgraded by adding user accounts or functional modules, such as axle’s new axle ai visual search technology, axle’s Advanced Transcode option, archive integrations for Archiware P5 and XenData, and ingest integrations with Softron, Cinedeck and MOG. Other benefits include: Create proxies of media for faster and easier handling View, tag, search, share, and organize content quickly and easily Easily get media from axle to Adobe Premiere Pro CC and/or Apple Final Cut Pro X without needing to move media around Thunderbolt And Fiber Channel Storage According to Sam Bogoch, CEO of axle Video, “We are thrilled to be working with Promise, a longtime leader in storage for creative applications. Their pioneering work and great track record in Thunderbolt and Fiber Channel storage, as well as the power of their new VTrak A-Class solutions, make them an ideal partner for us as we continue on our mission to make browser-based search radically simple.” A webinar highlighting the combined power of Promise’s VTrak A-Class and axle’s Starter software will be held on Wednesday, November 8 at 1 p.m. EST/10 a.m. PST. Key product managers from Promise and axle will lead the discussion, which will include workflow demonstrations and a question and answer session.

Lifeboat Distribution Announces Distribution Agreement With Promise Technology
Lifeboat Distribution Announces Distribution Agreement With Promise Technology

Lifeboat Distribution, a subsidiary of Wayside Technology Group, Inc. and international value-added distributor for virtualization, security, business continuity and emerging technologies, has announced a distribution agreement with Promise Technology. Lifeboat will sell the entire Promise Technology portfolio, which ranges from easy-to-use consumer-based storage devices to battle-tested enterprise class solutions. The Promise Atlas product that will now be distributed exclusively through Lifeboat has Thunderbolt 3 or 10GbE models that offer outstanding flexibility and fit every need. Promise Atlas Solution Distributed By Lifeboat “The addition of Promise Technology will enable Lifeboat to offer a platform that we can cross-sell with some of our current technologies and address solutions for verticals such as IoT, Media, Surveillance, and traditional storage” said Dale Foster, EVP of Lifeboat Distribution. Behrouz Zali, VP of Channel Sales & Marketing for US and Canada at Promise Technology added, “We are excited about our new relationship with Lifeboat and look forward to reaching a broad customer base together.”

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