Warwickshire College is one of the largest colleges of further and higher education in the Midlands region.

Spread over six centers with 1,700 staff and 18,500 students needing support for both administration and learning facilities, Warwickshire College Information Services has a significant number of IT assets that have to be controlled across multiple sites.

Challenges with IT asset management

It has the twin problems of controlling the IT assets used by its administrative staff and those used by students. In addition, the College has many items of audiovisual equipment, especially those units used in the College's newly extended Leamington center, where technology is used to promote entrepreneurial skills.

Historically, systems used to audit IT Assets were time-consuming and, the College felt, not always accurate. Like many other organizations, the College's original system for managing IT assets was based on printed barcode labels stuck on to equipment.

Serial numbers from labels were transcribed manually to spreadsheets creating a record of what equipment was where in the college. Inevitably the audit process of checking labels and updating spreadsheets was both time-consuming and prone to error, causing unnecessary costs and providing inaccurate information on the whereabouts of assets.

RFID tagging

To help improve the control of their IT assets, Warwickshire College decided to introduce RFID tagging for IT assets. They chose CoreRFID to work with them on selecting and supplying the right technology and applications to deliver their solution and selected Xerafy's Metal Skin series of RFID labels.

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